Introduction
This privacy policy sets out how Milford Haven Waterway Environmental Surveillance Group (MHWESG) uses and protects your personal data when you use this website. In this policy, “we”, “us” and “our” refer to Milford Haven Waterway Environmental Surveillance Group (MHWESG).

We are committed to ensuring that your privacy is protected. If we collect any information by which you can be personally identified when you use this website, you can be assured it will only be used in accordance with this privacy policy.

Milford Haven Waterway Environmental Surveillance Group (MHWESG) is the Data Controller (i.e. the person or organisation who decides the purposes for which and the way in which any personal data is processed) as defined in the EU General Data Protection Regulation 2018.

Contact information is given in the ‘Our details’ section below.

This version of this privacy policy was last updated on 18^th October 2019. We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. 

Collection and processing of data

Personal data, or personal information, means any information about an individual from which that person can be identified. The MHWESG website does not undertake active email marketing, integration with social media or e-commerce activities. Therefore personal data is not gathered through those routes. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

(i) Personal data
We will collect personal data if use of the website results in later email correspondence. Personal data includes (but is not limited to) your name, e-mail address and phone number.

(ii) IP addresses
An IP or Internet Protocol Address is a unique numerical address assigned to a computer as it logs on to the internet. Under the EU General Data Protection Regulation 2018, IP addresses are considered to be personal data. When you visit our website our server keeps a record of your IP address in the logs. This is done to help detect and prevent fraud and unauthorized access and to maintain the security of our systems. 

(iii) Non-personal data
This site uses Google Analytics (GA) to track visitor interaction. We use this data to understand the number of people using our site, how they find and how they use our site. Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this information. We consider Google to be a third party data processor (see the ‘Third parties’ section below). GA makes use of cookies. Disabling cookies in your browser will stop GA from tracking any part of your visit to pages within this website. 

(iv) Profile Data
In the case of members of the MHWESG, we will be able to access username data required for access to the login area for members and e-mail addresses.

Lawful basis for the processing of personal data
When processing your personal data, the lawful basis we use for processing your personal data, as defined in the EU General Data Protection Regulation 2018, is ‘consent’. 

When processing your IP address as describe in (ii) above, the lawful basis we use for processing your personal data, as defined in the EU General Data Protection Regulation 2018, is ‘legitimate interest’. 

How we keep your personal data secure
We are committed to ensuring that your information is secure. We use reasonable organisational, technical and administrative measures to protect your personal data. 

This includes our website being a secure (https) website so that the data you enter in your browser is encrypted before being sent to our server. However this is not always successful and we cannot guarantee encryption. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. 

Retention of personal data
We will hold your personal data on our systems for as long as we deem necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us. 

Your rights
Under the EU General Data Protection Regulation 2018 you have the following rights that are relevant to how we collect and process your personal data: 

1. The right to information.
2. The right to access the data we hold on you.
3. The right for incorrect data to be rectified.
4. The right for data to be erased.
5. The right to restrict processing of the data.
6. The right to object to processing of the data.
7. The right to data portability between organisations.
8. The right to lodge a complaint with a supervisory authority (see the ‘Making a complaint’ section below).

If you would like to exercise any of these rights or would like more information on your rights, please e-mail us at mhwesg@gmail.com call us on 01646 696100 or write to us at the address given in the ‘Our details’ section below.

Withdrawing consent
Where the legal basis for our processing of your personal data is consent, if you would like to withdraw that consent please e-mail us at mhwesg@gmail.com, call us on 01646 696100 or write to us at the address given in the Our Details section below.

Third parties
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We will not use your personal information to send you promotional information about third parties which we think you may find interesting.

Below are the third parties we use to process personal data on our behalf with links to their respective privacy policies. These third parties have been carefully chosen and they comply with the EU General Data Protection Regulation 2018: 

Google Analytics (for analysing website visitor data) – privacy policy.

How we use cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps us analyse web traffic. 

We do not not make use of targeting or advertising cookies. We do use Google Analytics to determine how people use the website, and these cookies provide data in an anonymous form.  Please visit the Google Privacy Policy for additional information. 

You can choose to accept or decline cookies and opt out of being tracked by Google Analytics if you wish.

Links to other websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy policy applicable to the website in question. 

Making a complaint
Should you wish to make a complaint about anything to do with how we collect, process or store your personal data please contact the Information Commissioners Office. 

Our details
This website is owned and operated by Milford Haven Waterway Environmental Surveillance Group (MHWESG). You can contact us as follows:

1. by e-mailing us at mhwesg@gmail.com
2. by writing to us at c/o Port of Milford Haven, Head Office, Gorsewood Drive, Hakin, Milford Haven, Pembrokeshire, SA73 3EP.
3. by telephone on 01646 696100.